UKVI Paragraph 39B · GRO & ENIC
Certified Translation Samples: UK Format
See how a certified translation is laid out: four Para 39B elements and a signed statement of accuracy. Every sample below is anonymized fiction, real client documents are never published.
- Four Paragraph 39B elements in every certification block
- Translator signature, date, contact details
- Anonymized samples, no real client data anywhere
- PDF by email; hard copy by post on request
- Rated on Google live reviews
- 24 hours for 1-3 pages
- GDPR-bound Irish data controller
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What a Certified Translation Actually Looks Like
A certified translation has two parts: the translated text laid out to mirror the source (so a receiving official can compare seals, stamps, table structure and signature positions at a glance), and a statement of accuracy carrying the four Paragraph 39B elements.
The samples below show the certification page. The translated text pages themselves are formatted per document type — a birth certificate translation mirrors the GRO or foreign civil registry layout, a diploma mirrors the awarding institution's certificate, a court order mirrors the court's own paragraph numbering and signature block. That mirroring is functional: it lets the receiving authority verify the translation against the original without cross-referencing line numbers.
Pricing
Fixed per-page rate. No hidden extras. Same format on every certified translation.
Fixed rate confirmed before we start. B2B accounts invoiced with round-number pricing.
How It Works
Four steps from photo of your document to certified translation on your desk.
Send the Source
Clear photo or scan of the source document. Email or WhatsApp works. Fixed quote back in business hours.
Translation
A translator renders the document into English, mirroring layout, stamps, seals and signature positions.
Certification
Statement of accuracy added, four Para 39B elements populated, translator signs.
Delivery
PDF by email; hard copy by post on request, posted by An Post from Ireland. Within 24 hours for 1-3 pages.
Sample: Certification Page
Below is the layout used on every UK certified translation we produce. Fictional data throughout — do not reuse or copy this block for a self-certified translation.
Statement of Accuracy
I, the undersigned translator, certify that the attached document consisting of two (2) pages, translated from Polish into English, is a true, accurate and complete translation of the source document (a Polish akt urodzenia, birth certificate, GRO reference 1234/2001, issued by Urząd Stanu Cywilnego, Warszawa, on 15 March 2001).
This translation is provided in accordance with Paragraph 39B of the UK Immigration Rules.
The Four Paragraph 39B Elements
UKVI's Paragraph 39B requires the certification block to carry four specific elements. If any element is missing, the receiving caseworker is entitled to reject the submission.
- Confirmation of accuracy. A clear statement that the translation is a true, accurate and complete rendering of the source document. Ambiguous language ("substantially accurate", "for information only") does not meet the standard.
- Date of certification. The date on which the translator signed the certification block, expressed unambiguously (day, month, year). For long-life documents used months after certification, some receiving authorities re-request a fresh certification if the original date is stale.
- Translator's full name and signature. A named individual accountable for the translation. Firms may operate under a trading name, but the signing translator's name and, where held, professional membership must be identifiable.
- Translator's contact details. An address and either an email or telephone number by which the receiving authority can verify the certification independently of the applicant. Contactless certification blocks are rejected.
Sample: Bilingual Extract of a Marriage Certificate
Below is a short fictional extract to illustrate the layout on the translated pages themselves — mirroring the source structure with the English rendering laid side-by-side or immediately below each field. This is not a full translation, and the data is invented.
| Field (source Polish) | English translation |
|---|---|
| Nazwisko i imię męża | Husband's surname and given name |
| Data urodzenia | Date of birth |
| Nazwisko i imię żony | Wife's surname and given name |
| Data i miejsce ślubu | Date and place of marriage |
| Numer aktu | Certificate number |
| Urząd Stanu Cywilnego | Civil Registry Office (USC) |
| Data wystawienia odpisu | Date of issue of the certified copy |
| Pieczęć okrągła i podpis kierownika USC | Round seal and signature of the Head of the Civil Registry Office |
The layout above is illustrative only. On a live order, the translation is rendered as a full document with all fields, seals, stamps and signatures reproduced or annotated.
Order a Certified Translation
Send the source document and we return a fixed quote and the certified translation within 24 hours for 1-3 pages.
Frequently Asked Questions
Why does a certified translation need a specific format?
UKVI's Paragraph 39B of the Immigration Rules specifies four elements that must be present on every certified translation: a confirmation that the translation is an accurate and complete rendering of the source; the date; the translator's full name and signature; and the translator's contact details. The layout below carries all four.
Is the certification wording standardised or does each translator write their own?
The exact wording is not statutorily prescribed. What matters is that the four Para 39B elements are present and the confirmation of accuracy is unambiguous. In practice most reputable UK certified translators use a consistent block that includes 'I certify that the above is a true and accurate translation from [source language] to English', the translator name, the translator's professional membership (where held), signature, date and contact block. Our template is shown below.
Do certified translations need a physical wet-ink signature?
For most UKVI and civil registry uses, a scanned signature on a printed PDF is accepted. A hard copy by post is available on request, posted by An Post from Ireland.
Do these samples show real client data?
No. Every sample is fictional. Names, dates, addresses, document numbers, court references, employer names and personal identifiers are made up for illustration only. We do not publish real client documents anywhere, on any surface, ever.
Can I use these samples to certify my own translation?
No. UKVI Para 39B accepts translations from professional translators certifying their own work, and our template is presented here to show the format only. If you need a certified translation, we produce one on your behalf at £39.99 per page.
